Sponsorship

Sponsorship opportunities to maximise your exposure at the 2019 AVA Annual Conference

Exhibition only bookings for loyalty exhibitors open Tuesday 23 October at 1.00pm AEDT
All other bookings open Thursday 25 October at 1.00pm AEDT

Product demonstration lounge -$1,000 per lunchtime slot

The product demonstration lounge is right in the middle of the exhibition. If you have a new product to launch or want to demonstrate one of your existing products, this is an ideal way to reach your audience.

3 opportunities per day – Monday - Thursday
15-minute lunchtime product demonstration
Package includes a dedicated lounge area, pre and onsite promotion, scanned list of attendees to your session, TV monitor to play mp4 files, handheld microphone, headsets for delegates.
Capacity: 20 people

Scientific session sponsorship - Price on application

Limited opportunities

The scientific program will be released in January.

Benefits:

Signage at the entrance to the session and inside the session room (signage to be supplied by the sponsor)
Acknowledgment by the session chairperson
Logo on opening and closing session slide
Opportunity to display promotional material inside the session stream room
Opportunity for sponsor representative to attend sessions and welcome delegates as they enter the session
Acknowledgment on selected printed material leading up to and during the conference
Website package including placement of your logo on the conference website and a listing in the online trade directory
Company logo on the conference handbook
Opportunity to hand out 1 brochure as delegates enter the stream or include 1 satchel insert into the conference bags (no larger than A4)
Conference logo for use on your promotional materials

Breakfast sessions - four opportunities $6,900 - sold out

Preference given to medallion sponsors

Popular with delegates, the breakfast sessions provide sponsors with the opportunity to showcase their industry experts.

Sessions are limited to 180 delegates
Sponsor pays catering, venue hire, and audiovisual costs

‘Chill out’ lounges

36sqm extra space to showcase your brand.
Existing exhibitors - $6,900 per lounge
Non-exhibitors - Price on application

Delight delegates with a place to network and chill out in the exhibition in the ‘Lizard Lounge’, the ‘Winning Post’ or ‘Cattle Capers’ or insert your brand name and come up with your own theme. This option is a great way to extend your brand past your stand and provide fun and interaction for delegates.

The sponsor is responsible for furniture and theming
Height restrictions of 1.2 metres

Conference Photo Booth – price on application

Embrace your playful side with the Social Media Photo Booth.

Provide a social media sharing station where delegates can print their photo booth pictures and send them to Facebook, Twitter, or to their email and create a big buzz!

Benefits include:

Your logo included on each printed photo strip
Recognition as the sponsor on the conference website, mobile app and selected printed material
2 exhibitor badges (does not include scientific sessions or social events)
Possibility to display promotional materials at the photo booth stand (sponsor is responsible for design, production, and delivery).

Conference proceedings on USB - $6,975 - no longer available

(joint sponsorship will be considered)

All delegates will receive a conference proceedings USB containing papers for all scientific sessions. This is an ongoing resource for delegates in their practice.

Logo and acknowledgment printed on USB.
Conference logo for use on your promotional materials.
Acknowledgment of selected printed material leading up to and during the conference.
The inclusion of your logo on conference signage, including sponsors’ board during the conference.
Website package including placement of your logo on the conference website and a listing in the online trade directory.

Official speakers’ lounge - $2,500

Become the host of the Official Speakers’ Lounge which will welcome over 100 speakers. The lounge includes catering and workstations. Branded with your logo and promotional material, the lounge will be the exclusive networking spot for speakers before and after they go on stage.

Benefits include:

Opportunity to add branded stationary and promotional material in the room.

Sponsors logo on signage and in the room
Sponsor’s logo with hyperlink on the conference website.
Opportunity to display sponsor’s logo on screensavers at each workstation.

Trade Table Centrepieces - $595 per day

Lunch tables are scattered throughout the exhibition and are central gathering/networking zones where participants meet each other to enjoy conference breaks and happy hours. As a company, you can sponsor the Trade Centrepieces and motivate participants to visit your stand.

Welcome reception and exhibition opening - one opportunity, $4,500 - sold. Thank you Asteris

The welcome reception and exhibition opening will be on Sunday, 6.00pm - 8.00pm.

Naming rights to the welcome reception.
Acknowledgment by the AVA President.
Opportunity to display signage at the entrance to the exhibition hall and around the catering stations. Signage must not block or cover other exhibitors’ displays or signage.
Logo and sponsors messages displayed on television monitors during the welcome reception.
Opportunity to upgrade food and beverage package, at sponsor’s cost.
Opportunity for theming or to provide entertainment during the welcome reception, at sponsor’s cost.
Opportunity for appropriately qualified representative to address the audience during the welcome reception for a maximum of 3 minutes.
Acknowledgment of selected printed material leading up to and during the conference.
Verbal acknowledgment (opportunities to be determined).
Conference logo for use on your promotional materials.

Daily Catering – morning tea, lunch, afternoon tea - $3,500 per day
Monday - Thursday

Happy Hours - $3,500 per Happy Hour
Monday-Wednesday

Catering is included and is served in the exhibition area.
Naming rights to the nominated catering day/happy hour function.
Opportunity to display signage at the entrance to the exhibition hall and around the catering stations. Signage must not block or cover other exhibitors’ displays or signage.
Logo and sponsor’s messages displayed on television monitors during the happy hour.
Opportunity to upgrade food and beverage package, at sponsor’s cost.
Opportunity for theming or to provide entertainment during happy hour, at sponsor’s cost.
Opportunity for appropriately qualified representative to address the audience during the happy hour for a maximum of 3 minutes.
Acknowledgment of selected printed material leading up to and during the conference.
Verbal acknowledgment (opportunities to be determined).
Conference logo for use on your promotional materials.

Gala Dinner - $17,300 – Sold – Thank you Guild Insurance

One opportunity.

Held on Thursday night and attended by 400 guests.

This is one of the most popular events on the conference social calendar and the event is always sold out.

Naming rights to the gala dinner.
Opportunity to display signage throughout the room.
Opportunity to have input into theming and entertainment.
An option of wait staff to wear aprons with the sponsor logo (provided by sponsor).
2 complimentary party night tickets.
Opportunity to have dedicated sponsor VIP table.
Opportunity to give guests a gift or provide a table piece or place setting.
Opportunity for appropriately qualified representative to address the audience during the gala dinner for a maximum of 3 minutes.
Conference logo for use on your promotional materials.

New product gallery – limited opportunities - $1,975

Get noticed. Do you have a new product or service to launch? Then promote it on the new product gallery and direct delegates to your stand to find out more. The gallery will be displayed at the entry to the exhibition.

Exhibitor supplies artwork
Dimensions: 970mm w x 2360mm h

Mobile app - $8,000

The Mobile Application enables participants to access all conference related information and functions, such as scientific program, speaker’s bios, exhibitors and social functions.

Support will be recognised on the home screen with “Supported by…” and a company logo.

Sponsors logo with hyperlink to 2016 AVA Annual Conference dedicated website.

Trade Table Centrepieces - $595 per day

Water coolers – limited opportunities - $750 per cooler

Water coolers will be located throughout the exhibition and are visited countless times throughout the day. As a sponsor, your company logo, name or message can encourage delegates to visit your booth.

Sponsor to supply branding.

Exhibition floor tiles - $500 each per square metre

Direct delegates to your stand or promote your marketing message on a customised floor tile.

Pens and merchandising - $1,890

(Sponsor pays production cost)

Branding delegate accessories, such as a notepad, pen or water bottle with your company logo ensures the ongoing promotion of your brand as delegates will keep and continue to use these items after the conference. Items can either be sourced by the sponsoring company or by the AVA.

The style and design are to be approved by the AVA prior to production.