Money matters

Conditions of sponsorship and exhibition payment

The total amount payable will be required 14 days from booking online and to secure your sponsorship or exhibition package.

Late bookings will incur a 20% late fee and may not appear on onsite promotional signage – refer to industry prospectus.

International Exhibitors

International exhibitors are required to pay the total amount at time of booking.

Payment methods

  1. Tax invoice – an invoice will be raised for payment.
  2. Direct bank transfer – please contact the Conference Secretariat for bank account details.
  3. Credit card – Visa and MasterCard accepted.


Requests for cancellations must be submitted in writing to

  1. If cancellation is accepted, 50% of the contracted cost to exhibit will be retained.
  2. If cancellation occurs within two (2) months of the commencement of the exhibition, 100% of the contracted
  3. cost to exhibit will be retained.
  4. See the Terms and conditions for more information.

Exhibition stands will be allocated in the following order:

  1. AVA Corporate Supporters/industry partners who are sponsoring the conference
  2. AVA Corporate Supporters
  3. Companies that have exhibited at three of more years (AVA conference, ASAV conference only)
  4. Bookings in order of receipt and full payment